Executive Secretary - BYD Automotive (Jakarta)

Join BYD Automotive, a global leader in electric vehicle innovation, as an Executive Secretary in our dynamic Jakarta office. This pivotal role offers the opportunity to support senior executives in a fast-paced, international environment, ensuring seamless coordination and operational excellence. As part of our growing team, you'll play a crucial role in managing the day-to-day administrative tasks, travel arrangements, and event planning for our high-profile executives.

BYD Automotive is a pioneer in the electric vehicle industry, with a strong presence in Jakarta. We are committed to driving innovation and sustainability, and we are looking for a dedicated and proactive Executive Secretary to join our team. This role is perfect for someone who thrives in a dynamic environment and is eager to contribute to our mission of making electric vehicles accessible and affordable for everyone.

📋 Tanggung Jawab Pekerjaan

Key Responsibilities:

• Manage the daily administrative tasks for senior executives, including scheduling, correspondence, and travel arrangements.
• Coordinate and organize high-profile events, meetings, and conferences, ensuring they run smoothly and efficiently.
• Assist in the preparation and distribution of meeting agendas, minutes, and reports using Microsoft Office Suite.
• Maintain and update the executive's calendar and ensure all appointments are confirmed and documented.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Provide exceptional customer service to both internal and external stakeholders.
• Assist in the preparation of expense reports and reimbursements for executive travel.
• Stay up-to-date with industry trends and developments to support the executive team's strategic initiatives.

🎓 Kualifikasi & Syarat

Kualifikasi & Syarat:

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 5 years of experience in an executive secretarial role, preferably in a corporate or international environment.
• Proven ability to manage multiple tasks and prioritize workload effectively.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with event planning and coordination is a plus.
• Fluency in English and Bahasa Indonesia is required.

🛠️ Keahlian

Lowongan Terkait